WeVideo · Faculty Guide
Collaborative group video · Class setup

Set up a Class so students can build video together.

A WeVideo Class is what unlocks true group work: several students editing one project in the same multitrack timeline, at the same time, from their own devices — commenting, iterating, and turning it in as a team. Here's why it matters, and the exact steps to set it up.

Why a Class is required. Real-time, multi-student editing of a shared project only works inside a Class you create — with its own roster, separate from your Canvas roster. Without it, students can't co-edit in the multitrack editor or submit team assignments. Setup takes about five minutes.

What becomes possible

Group video in WeVideo isn't "one student edits, everyone else watches." The whole team works the same timeline live — the way a newsroom or a production crew actually collaborates. That changes what you can assign.

Production crews

Assign roles: a director sequences the timeline, an editor trims clips, a sound person balances audio, a writer builds title cards. Everyone contributes to one deliverable and learns interdependence.

BusinessCommunicationAny capstone

Case teams & simulations

Nursing or counseling teams script and film a scenario, then edit it together into a teaching case — debriefing decisions on the shared timeline as they go.

NursingCounselingSocial Work

Collaborative research documentaries

A group investigates one question, each member gathers footage or interviews, and they assemble a single documentary — dividing the work but owning the result together.

Natural SciencesPsychologyGeneral Ed

Peer feedback via comments

Students drop time-stamped comments directly on the timeline — "tighten this cut," "add a citation here" — turning revision into a visible, teachable conversation instead of a lost email thread.

EnglishCompositionSeminary

Inside a shared team project, students can:

👥

Edit the same timeline at once

Everyone's avatar shows at the top; each person's icon marks the clip they're currently editing, so no one collides.

⚡

See changes in real time

Add, trim, or remove a clip and teammates see it instantly — true simultaneous editing across separate devices.

💬

Comment on the timeline

Click a marker on the timeline to leave or reply to a comment at an exact moment in the video.

🎬

Pull from 1M+ shared assets

Every member draws from the same stock library and any media you've shared to the class.

📤

Turn in once, for everyone

When any collaborator clicks Turn in or Export, it's submitted and saved for the whole team.

🗣️

Discuss with ClassFeed

Enable ClassFeed on an assignment for video-based class discussion — think a discussion board, but in video.

The play-by-play setup

Four phases: create the Class, add your students, assign a team project, then co-edit and monitor. Do phases 1–2 once per course; repeat 3–4 for each group assignment.

1

Create the Class

Multimedia Creation space · about 2 minutes
  1. Sign in to WeVideo and open the Multimedia Creation space.
  2. Select Classes from the sidebar, then click Add new class → Create class.
  3. Enter the class details — title, section or period, and grade/level — and optionally upload a cover photo.
  4. Click Create. Your class now appears on the Classes page. You can rename or edit it anytime from the triple-dot menu.
License check: Students can only join a class if you're on an Instructor plan (30 seats) or your university holds a broader Organization license. If students hit an upgrade prompt, they're on a free account and need to be added to your organization — ask your WeVideo admin.
2

Add your students (build the roster)

People tab · pick whichever method fits your setup
  1. Click into your class and switch to the People tab — this shows every student and co-teacher in the class.
  2. Click Add people and choose one of the three methods below.
Method A

Invite link, code, or QR

Choose Share invite link or code and post it in Canvas. Students click or enter it to join. Use Reset code to retire an old one.

Method B

Enroll from license (Preferred)

Choose Enroll learners manually to pick students already in your organization from a list, or add them by email.

Method C

Import Google Classroom

Choose Import Google Classroom, sign in with Google, and select the class to pull your roster across.

  1. Confirm your roster on the People tab. Remove anyone added by mistake via the triple-dot action button.
  2. (Optional) Add a co-teacher, TA, or instructional designer: on the same People tab, share the Teacher invite link so they can help build assignments and review work.
This roster is separate from Canvas. That's expected — the WeVideo Class roster is what powers collaborative editing and team submission, which the Canvas roster alone can't do. Keep the invite link handy in your Canvas course so add/drops can self-join.
3

Create the collaborative team assignment

Where you actually put students into groups
  1. Inside the class, click Create Assignment and select Multimedia Creation.
  2. Enter the assignment title and description (your prompt, requirements, and rubric notes), and adjust settings as needed.
  3. Click Next to move to the participation step.
  4. Switch Participation type to Team, then enter how many teams you want.
  5. Choose how students land on teams: assign everyone manually, let the system distribute them automatically, or a mix.
  6. Set the due date, decide whether to enable ClassFeed (for video discussion around the assignment), and click Assign.
Team vs. individual: Only the Team participation type gives a group one shared project to co-edit. Once an assignment is live, students can't swap their own teams — set groups the way you want them before assigning.
4

Students co-edit — you monitor & give feedback

Real-time collaboration in the multitrack editor
  1. Each team opens the shared project from the assignment. All members can add, edit, and remove clips on the same timeline simultaneously.
  2. Members' avatars appear at the top of the editor; each icon marks the clip that person is on, so the team can divide work without overwriting each other.
  3. Students leave time-stamped comments on the timeline and reply to each other — your built-in channel for peer feedback and revision.
  4. You (or a co-teacher) can drop into the project to coach, comment, or model an edit in the moment.
  5. When the team is ready, any member clicks Turn in — it submits and exports for the whole team at once.
  6. Review submissions from the assignment's Review Progress view. From there you can also auto-generate captions on student work before sharing it.
Cross-building note: On large Organization/Admin Plus licenses, collaborators may be limited to the same building by default. If your teams span campuses or programs, ask your license owner to enable cross-building collaboration.

What your students do

Share this so students know exactly how to get in. It takes them under a minute.

  1. Open the invite link you posted (or sign in and go to Classes → Join class and enter the code).
  2. They're added to the class automatically and see it under Classes.
  3. They open the team assignment, and the shared project opens in the multitrack editor.
  4. They coordinate roles, edit together in real time, comment on the timeline, and one teammate clicks Turn in when done.

Before you assign — quick checklist